If you require a visa to attend ECAMCISM 2027 in Amsterdam, you may request an official visa-support letter after your conference participation has been confirmed. Letters are generally issued to registered delegates and accepted presenters after registration and the required participant details have been verified.
We strongly recommend applying early, as embassy processing times vary by country and season.
The visa invitation letter is issued solely as a supporting document for your embassy or consulate application. It does not guarantee visa approval, appointment availability, or immigration clearance.
Final visa decisions are made only by the relevant embassy, consulate, or immigration authority. Applicants remain fully responsible for fees, appointments, travel insurance, supporting records, and compliance with all immigration rules.
“Confirmed” normally means registration has been completed and any applicable payment has been verified.
Presenters should submit their abstract by October 31, 2026. Registration closes on November 20, 2026. Non-presenting delegates may register directly.
Additional details may be requested if anything is incomplete, unclear, or inconsistent.
Complete and accurate information usually helps avoid delays.
Official congress title, dates, host city/country, and the stated purpose of the event.
Your full name as per passport, nationality, passport number, and affiliation as provided by you.
Your participation category, such as presenter, delegate, sponsor, exhibitor, or other confirmed participant.
Organiser contact information and basic verification wording for embassy reference purposes.
What we normally do not include
Please provide the following details exactly as shown on your passport and registration records.
Optional but helpful: a scanned passport bio page, only if specifically requested by our team. Please avoid sending sensitive documents unless asked.
Incorrect passport details may cause embassy concerns or rejection of the supporting letter. Please review all information carefully once the letter is issued.
Check your passport validity, embassy requirements, travel history documentation, and appointment lead times before requesting a letter.
Make sure your registration details, passport details, and application documents match exactly to reduce the likelihood of unnecessary delay.
For faster processing, submit complete information exactly as shown on your passport and include your registration or invoice reference where available.
You may also send your request directly to the organising team:
participation@executivecongresses.comPlease do not send sensitive documents unless specifically requested.