Privacy Policy Executive Congresses

We may collect personal information that you provide directly to us or that is generated through your interaction with our website, forms, event systems, and communications.

Examples may include:

• Full name, title, organisation, department, and country
• Email address, phone number, and professional contact details
• Registration details, delegate category, proposal details, and participation preferences
• Billing details, invoice information, payment-related records, and transaction references
• Communication history with our organising team
• Technical information such as IP address, browser type, device data, and usage logs
• Any other information you choose to provide through contact forms, enquiry forms, invitation requests, or proposal submissions

We use personal information to operate, manage, and improve our events and services. This may include:

• Processing event registrations, proposal submissions, invitation requests, and related participation workflows
• Issuing invoices, payment records, confirmations, and event communications
• Providing support, responding to enquiries, and managing participant requests
• Delivering event-related logistics, scheduling, badge preparation, and operational coordination
• Improving the website, forms, user experience, and internal processes
• Sending important updates, notices, and administrative communications
• Maintaining security, fraud prevention, and internal compliance processes

We do not sell personal information. We may share information with trusted service providers and operational partners only where reasonably necessary to deliver our services and events.

Such sharing may include:

• Payment processors and invoicing systems
• Event venues, hotels, or logistics providers where needed for event delivery
• Website hosting, email delivery, form processing, and technical support providers
• Professional advisers or regulatory bodies where required by law or legitimate operational necessity

We require service providers to handle personal information responsibly and only for the relevant operational purpose.

We implement reasonable technical, organisational, and administrative measures intended to protect personal information from unauthorised access, misuse, loss, disclosure, or alteration.

While we take security seriously, no system, website, email transmission, or online storage environment can be guaranteed to be completely secure. Participants should also take reasonable care when transmitting personal information electronically.

We retain personal information only for as long as reasonably necessary for event operations, support, legal compliance, accounting, record-keeping, dispute handling, fraud prevention, and related legitimate purposes.

Retention periods may vary depending on the type of information, the event involved, and our legal or operational obligations.

Subject to applicable law, you may have the right to request access to your personal information, request corrections, request deletion, or object to certain types of processing.

You may also request that we update inaccurate information or remove you from non-essential communications where applicable.

To make a request, please contact us at participation@executivecongresses.com.

Our website may use cookies, analytics tools, or similar technologies to help improve performance, understand traffic, maintain functionality, and support user experience.

These technologies may collect technical or behavioural information such as device type, browser type, visited pages, session activity, and referral data. You may be able to manage cookies through your browser settings.

Because Executive Congresses works with participants, suppliers, and service providers across multiple countries, personal information may be processed or stored in jurisdictions outside your own country.

Where such cross-border processing takes place, we aim to use reasonable safeguards appropriate to the nature of the data and the operational purpose.

We may update this Privacy Policy from time to time to reflect operational changes, legal requirements, website improvements, or evolving event processes.

Updated versions will be posted on this page with a revised effective or update date where appropriate.

For privacy-related enquiries, data access requests, corrections, or questions about this Privacy Policy, please contact: