Privacy Policy ECTMBICS 2027

We may collect personal information that you provide directly to us or that is generated through your interaction with our website, forms, event systems, and communications.

Examples may include:

• Full name, title, organisation, department, and country
• Email address, phone number, and professional contact details
• Registration details, participant category, presentation preferences, dietary or accessibility requests where voluntarily provided
• Billing details, invoice information, payment-related records, and transaction references
• Communication history with our organising team
• Technical information such as IP address, browser type, device data, and usage logs
• Abstract titles, author names, affiliations, presentation categories, biographies, speaker information, and other submission details you provide
• Any other information you choose to provide through abstract, registration, publication, partner, sponsor, visa-support, or general enquiry forms

Payment transactions may be processed by third-party payment providers. Unless specifically stated otherwise, Executive Congresses does not need to receive or retain full card numbers or card security codes when payments are completed through an external payment processor. The processor's own privacy and security terms may also apply.

We use personal information to operate, manage, and improve our congress and related services. This may include:

• Processing event registrations, abstract submissions, presenter applications, delegate participation, and related conference workflows
• Issuing invoices, payment records, receipts, registration confirmations, acceptance communications, and event updates
• Providing support, responding to enquiries, and managing participant requests
• Delivering event-related logistics, programme scheduling, badge and certificate preparation, speaker coordination, venue support, and operational planning
• Improving the website, forms, user experience, and internal processes
• Sending important programme, venue, registration, visa, publication, safety, and administrative communications
• Maintaining security, fraud prevention, payment verification, record integrity, and internal compliance processes

We do not sell personal information. We may share information with trusted service providers and operational partners only where reasonably necessary to deliver our services and event operations.

Such sharing may include:

• Payment processors and invoicing systems
• Event venues, hotels, catering, badge-production, audiovisual, logistics, or other event suppliers where reasonably needed for delivery
• Website hosting, email delivery, form processing, cloud storage, analytics, CRM, and technical support providers
• Professional advisers or regulatory bodies where required by law or legitimate operational necessity

We expect service providers to process personal information only for the relevant operational purpose and in accordance with applicable contractual, confidentiality, security, and legal requirements. We do not sell participant personal information.

We implement reasonable technical, organisational, and administrative measures intended to protect personal information from unauthorised access, misuse, loss, disclosure, or alteration.

While we take security seriously, no system, website, email transmission, or online storage environment can be guaranteed to be completely secure. Participants should also take reasonable care when transmitting personal information electronically.

We retain personal information only for as long as reasonably necessary for event operations, support, legal compliance, accounting, record-keeping, dispute handling, fraud prevention, and related legitimate purposes.

Retention periods may vary depending on the type of information, the event involved, and our legal or operational obligations.

Subject to applicable law, you may have the right to request access to your personal information, request corrections, request deletion, or object to certain types of processing.

You may also ask us to update inaccurate information or unsubscribe from non-essential promotional communications. Administrative messages that are necessary to manage a registration, abstract, payment, visa-support request, or active conference participation may still be sent.

To make a request, please contact us at participation@executivecongresses.com.

Our website may use cookies, analytics tools, or similar technologies to help improve performance, understand traffic, maintain functionality, and support user experience.

These technologies may collect technical or behavioural information such as device type, browser type, visited pages, session activity, and referral data. You may be able to manage cookies through your browser settings.

Because ECTMBICS 2027 works with participants, suppliers, and service providers across multiple countries, personal information may be processed or stored in jurisdictions outside your own country.

Where such cross-border processing takes place, we aim to use reasonable safeguards appropriate to the nature of the data and the operational purpose.

We may update this Privacy Policy from time to time to reflect operational changes, legal requirements, website improvements, or evolving event processes.

Updated versions will be posted on this page with a revised effective or update date where appropriate.

For privacy-related enquiries, data access requests, corrections, or questions about this Privacy Policy, please contact: