How we handle personal information
This Privacy Policy explains how information is collected, used, stored and protected when you visit the ECEAIDT 2027 website, submit an abstract, register, request an invoice, contact the conference team or otherwise participate in conference-related activities.
1. Information we may collect
Depending on how you use the website or participate in the conference, we may collect your name, title, institution or organisation, country, email address, telephone number, billing details, registration category, abstract or presentation information, dietary or accessibility information you choose to provide, and correspondence with the conference team.
2. How we use information
Information may be used to administer abstract submissions, review conference contributions, process registration and payments, issue invoices or receipts, communicate programme and event information, provide visa or invitation documentation where applicable, manage participant support, organise conference logistics, and respond to enquiries.
3. Legal and operational basis
We process information where it is necessary to provide requested conference services, perform administrative obligations, respond to your enquiries, comply with legal requirements, protect legitimate organisational interests, or where you have provided consent for a particular use.
4. Payment information
Payments may be processed through third-party payment providers. We do not necessarily receive or store complete payment-card details. Payment providers process information according to their own privacy and security policies.
5. Sharing of information
Information may be shared with service providers where reasonably necessary for event delivery, such as payment processors, venue or accommodation providers, communications providers, event technology services, publication or programme-production providers, and professional advisers. We do not sell personal data to advertisers.
6. Conference programme and public information
If you are confirmed as a speaker, presenter, committee member or other public contributor, relevant professional information such as your name, affiliation, presentation title, biography or photograph may be displayed in the conference programme, website or related materials.
7. Data retention
Information is retained only for as long as reasonably necessary for conference administration, financial and legal record-keeping, participant support, dispute resolution, publication administration where applicable, and legitimate organisational records.
8. International processing
Because ECEAIDT 2027 is an international conference, information may be processed or accessed across different countries by authorised service providers or conference personnel. Reasonable safeguards are used where applicable.
9. Your rights and choices
Subject to applicable law, you may request access to, correction of or deletion of certain personal information, or object to particular processing. You may also ask us to update your communication preferences.
10. Cookies and website analytics
The website may use essential cookies and, where implemented, analytics or measurement technologies to maintain website functionality, understand usage and improve the participant experience. Third-party services may set their own cookies according to their policies.
11. Security
Reasonable administrative and technical measures are used to protect personal information. No internet transmission or storage method can be guaranteed to be completely secure.
12. Contact
Questions about this policy or your personal information can be sent to participation@executivecongresses.com.