Privacy Policy

1. Information We Collect

• Name, designation and organisation
• Email and contact details
• Application, proposal, invitation request, and participation details
• Billing and payment information
• Communication history
• Technical data such as IP address and device/browser information

2. Purpose of Data Use

• Evaluate eligibility for invitation-only participation
• Review relevance for proposal-led or application-led participation
• Process confirmations, registrations, invoices, and payments
• Deliver event services and delegate support
• Provide updates, operational communication, and assistance
• Improve event experience, quality, and security

3. Sharing of Information

We do not sell personal data. Information may be shared only with essential operational partners such as payment processors, event venues, badge/registration support providers, logistics partners, or service providers involved in event delivery.

4. Data Security

We implement reasonable administrative, organisational, and technical safeguards to protect personal data. However, no system can guarantee complete security.

5. Data Retention

Personal data is retained only as long as reasonably necessary for operational needs, legal obligations, event continuity, accounting, dispute handling, and legitimate business purposes.

6. Your Rights

Subject to applicable law, you may request access to, correction of, or deletion of your personal data, or raise objections to certain processing activities.

7. Cookies

Our website may use cookies and similar technologies to improve functionality, understand site usage, and support a smoother user experience.

8. Policy Updates

This Privacy Policy may be updated periodically. The current version published on the website will apply from the stated update date.

9. Contact

For privacy-related inquiries, access requests, correction requests, or general data protection questions:

participation@executivecongresses.com