1. Scope
This policy applies to personal information collected via our website pages, application forms (e.g., Apply to Attend), proposal submissions, registration workflows, email communications, and event operations related to EECCTM 2027.
2. Information We Collect
Depending on how you interact with us, we may collect:
- Identity & professional details (name, job title, organisation, country)
- Contact details (email, phone where provided)
- Application and participation information (role, interests, eligibility notes)
- Proposal details (abstract/proposal title, content, supporting info)
- Registration information (ticket type, add-ons, invoicing details)
- Payment-related information (transaction references; card details are handled by payment processors)
- Communications (emails/messages you send to us and our responses)
- Technical data (IP address, browser/device info, server logs where applicable)
3. How We Use Personal Information
- Assess eligibility for curated participation and invitations
- Process confirmations, registrations and attendee services
- Provide event updates, schedules and operational information
- Respond to queries and deliver requested support
- Maintain event integrity (e.g., preventing fraud/abuse and protecting services)
- Improve our event experience and communications quality
4. Lawful Basis (General)
We process personal data only where we have a lawful basis, such as: performance of a contract (event delivery), legitimate interests (operational communications and service protection), and consent (where required for certain communications). Requirements may vary by jurisdiction.
5. Sharing & Disclosure
We do not sell personal data. We may share data only with trusted service providers where necessary to operate the event and related services, such as:
- Payment processing providers
- Email and communications service providers
- Event venue and on-site logistics partners (where applicable)
- Technology providers used to host and secure the website
We may also disclose information where required by law or to protect rights, safety, and the integrity of our services.
6. International Transfers
Where we transfer personal information internationally, we take reasonable steps to ensure appropriate safeguards are in place consistent with applicable data protection requirements.
7. Data Security
We apply reasonable administrative, technical and organisational safeguards designed to protect personal information. No system can be guaranteed 100% secure, but we work to reduce risk and limit access to authorised personnel only.
8. Data Retention
We retain personal data only for as long as needed for event operations, legitimate business purposes, and any legal or compliance obligations. We may retain limited records to maintain event continuity and address disputes.
9. Your Rights
Depending on your location and applicable law, you may have rights to request access, correction, deletion, portability, or restriction/objection to processing. To submit a request, contact us at:
participation@executivecongresses.com
For security, we may need to verify your identity before processing a request.
10. Cookies & Analytics
Our website may use cookies or similar technologies to support essential functionality, understand usage trends, and improve performance. You can manage cookies via your browser settings.
11. Third-Party Links
Our pages may contain links to third-party sites. We are not responsible for the privacy practices of those sites. We encourage you to review their policies when you leave our website.
12. Policy Updates
We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Last updated” date.
13. Contact
For privacy inquiries or requests, contact:
participation@executivecongresses.com
Business Address: 98 Theobalds Rd, London WC1X 8WB, UK